International Due Diligence – Due Diligence Investigations – Hedge Fund Due Diligence

Compared with most states, conducting a New York criminal record search is a relatively straightforward process.

New York Criminal Record System

The most  comprehensive way to conduct a New York criminal record search is through the New York State Office of Court Administration (“OCA”). Records contained with the OCA include all misdemeanor and felony pending and closed cases. As of 2007, the OCA no longer provides records of violations or infractions, which are not considered a criminal act in the state of New York. The OCA covers all 62 counties in New York State dating back to at least 1993 (the counties vary as to how far back they search) and as of 2007 includes all town and village records as of 2007 as well.

How to Access Criminal Records

A statewide criminal record search can be conducted by completing the Criminal History Record Search Form and submitting $95 to the OCA.  In order to search the system, the full name and exact date of birth is necessary. Applications can be submitted in person or mailed; the results will be returned within a few days. Private investigators typically have direct access to OCA records which can be retrieved within 24 hours, but typically results can be received within a few hours.

What Type of Criminal Record Information is Available?

The New York State Office of Court Administration will provide a report indicating “no records found” or will provide a list of criminal offenses and corresponding details, including the charges, jurisdiction, date of offense and case number. If additional information is required, copies of court records can be obtained from the appropriate court to get specific details of the charges/offense and the ultimate disposition of the case.

DUI/DWI Offenses

A New York criminal record search does not provide records of DUI or DWI driving offenses unless the charge resulted in a misdemeanor or felony. The New York Department of Motor Vehicles can provide information about vehicle driving history, including DUI, DWI and other traffic related offenses.

Federal Criminal Records

The information provided through the New York State Office of Court Administration only involves state level matters. There are also federal criminal records which must be accessed separately.

Final Word of Caution

Just because you have conducted a New York criminal record search and the person did not have a record, it does not necessarily mean that they do not have a criminal record anywhere. They may have lived in another state where a crime was committed or they may have committed a crime in another state where they did not reside. Another word of caution; there are plenty of services that offer a “nationwide” criminal check,  but there is no such thing.

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We have rounded up the most popular posts on our site so that you can catch up on anything awesome you might have missed in 2010. There’s a ton of great advice, links and case examples in the archives, so make sure you check out the links we’ve compiled for you!

1“Red Flags” You Should Have Seen – A Look Back at Mouli Cohen

Samuel Mouli Cohen, who allegedly bilked investors out of more than $30 million, was arrested in August 2010.  There were numerous red flags that investors could have identified if they had done some homework prior to investing.  Private Jets, recorded conversations from jail and a “Kosher Billionaire” cookbook…what more could you ask for?
Check out part two: The Ongoing Saga of Samuel “Mouli” Cohen

25 Myths: What a Private Investigator Cannot (Legally) Get

Equally important to understanding what a private investigator can legally obtain, is understanding what they cannot obtain.  Retrieving bank account information, bank records, telephone records, credit reports (without authorization) is not only off-limits, it’s illegal.

3The Anatomy of a Comprehensive Background Investigation [INFOGRAPHIC]

Have you ever wondered what a background check would find out about you?

4How to Avoid a Hedge Fund Fraud – Lessons from Bayou Fund

Bayou Fund is one of the prime examples of a hedge fund fraud that could have been avoided by investors had they conducted a background investigation on Sam Israel.

5Executive Background Check: 9 Things They Don’t Want You to Know

In today’s tough economy, candidates for senior level positions may feel the pressure to falsify credentials or hide things from their past.

6Due Diligence Investigation: Tips to Avoid an Investment Fraud

With the rampant amount of investment fraud, hedge fund fraud and ponzi schemes, doing your due diligence on your potential investment has never been more critical.

7Professional Private Investigator: How an Attorney Can Effectively Use One

Consulting with a private investigator can help attorney’s to leverage their position and find creative and efficient ways to come out ahead of your adversary.

815 Fraud and Investigation News/Blog Sources

Looking for some fraud and investigation trends, news and insight?  Look no further…

95 “Must Read” Fraud and Investigation Books for 2010

This is a collection of some of our favorite fraud and investigation books published in 2010.

10Case Study: Preliminary Public Record Background Check Identifies Criminal Investigations

What if you knew if someone was being investigated by foreign authorities before you hired them? Wouldn’t you want to know?

 

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Corporate America has rightly embraced the regular practice of background checks.  The use of them is mainstream and widespread:  Human Resources departments require them for a potential executive, investors use them to do their due diligence investigation on hedge fund managers, lawyers need them to learn about their witnesses or expert witness, banks and private equity institutions make use of them on potential investments and corporate and non-profit Boards of Directors initiate them to vet board candidates.

Open Source Records

The foundation of a comprehensive background check typically includes investigative steps such as confirmation of dates and affiliations on a resume, civil and criminal checks in the jurisdictions where the subject has lived, searches for liens and judgments, online reviews of major and regional newspapers and other media outlets, checks on federal and state watch lists (sexual predators, terrorist-related associations, etc.) and often a review of assets including property records and mortgages.

What Else Can You Do?

But what if nothing of any interest or substance was found on your subject through public records? What if a third dimension tactic, including source interviews, was initiated to conduct a more complete background check? What can be learned about this person that is not on paper?  What do your subject’s professional and personal peers, mentors, and neighbors have to say?

Obviously, if a background check digs up a DWI or a drug possession charge and the subsequent punishment, it is self-explanatory as to what happened.  But, what if you wanted to find out more information about the circumstances surrounding the DWI or drug possession? What if your subject was sued for breach of contract or was a named defendant in an anti-trust matter?  If the outcome of this litigation is not clear or detailed, it is probably worth going a step further to talk to someone to find out what exactly happened.  Was your subject falsely accused?  Was this litigation frivolous?

Are Personality Traits Important?

Source interviews might indicate this person has a severe temper and has alienated virtually all of their past business contacts due to their inappropriate behavior.  While it’s true a criminal record does not exist, it is still helpful to know you are dealing with a person with a bad temper.  Depending on your needs, that’s a plus…or a big minus.

It is understood that the information provided by any source is subjective and often hard to prove.  What if the source has a personal vendetta against your subject for a ridiculous reason and they unfairly disparage them?  An investigator must do their best to make sure that other sources are interviewed to corroborate information.  If a former colleague of the subject says the subject belonged to a country club that did not allow minorities for 30 years, or that the subject verbally trashed unions for years in the 1980s, this information requires follow-up.

What You Need to Know

Source interviews are a tremendous asset in any background investigation.  Before going ahead with them, make sure the ground rules and methodology are established.

  • How will the investigator identify sources?
  • How will the investigator be identified when reaching out to sources?
  • Is it okay if the subject of the investigation finds out that source interviews are being conducted?
  • Will the names of the sources be provided to the subject of the investigation?
  • Do the sources understand how the information they provide will be used?

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October 2011 Update: Nicholas Cosmo Sentenced to 25 Years – History Repeats Itself

Nicholas Cosmo’s guilty plea for running for $413 million Agape World ponzi scheme on October 29, 2010 reminded me of how this could have been avoided if investors had hired a professional private investigator to conduct a background investigation.

It’s easy to make such a statement in hindsight, but at least for two investors, they were well aware of Nicholas Cosmo’s dubious past well before the general public became aware of his issues.

In January 2008, I received two calls from two separate investors who had both invested with a Long Island investment manager Nicholas Cosmo of Agape World who was claiming to get substantial “guaranteed” returns in just a few months.

Both investors had already made investments with Cosmo and both had a good level of comfort with him; they had met him personally, played golf with him and were aware his contributions to the local community. Although they both had been receiving checks on investment gains and knew many other investors who had done extremely well, they wanted to conduct some additional background investigation, just to make sure.

The Only “Guarantee” in Life is Death and Taxes

Immediately, I was a bit suspicious. Firstly, the words “guaranteed” and “investments” in the same sentence should immediately raise a red flag (remember the old addage that the only things “guaranteed” in life are death and taxes). Also raising suspicions was calls from two investors on the same day who were claiming that Cosmo was trying to raise some more money.

This was prior to the term “ponzi scheme” becoming a household name (thanks to Bernie Madoff who was arrested in December 2008), but it was one of the first thoughts in my head. The trademark of the ponzi scheme is that earlier investors are paid with new investors money, and when a fund is desperately seeking new funds, it’s a clear warning sign that trouble may be ahead.

Cosmo’s Criminal Record

Needless to say, after a few hours of research, I had determined that Cosmo had served time in federal prison and had been banned by the NASD in 1999. It took about a week before I was able to get a copy of the court records from an federal archive facility, but once I did, it had proved my initial suspicions – Cosmo had been banned by the NASD in 1999 and served federal prison time for a scheme in which he stole more than $150,000 from his clients.

In addition to being banned from any NASD member in any capacity, court records showed that part of his sentence required Cosmo in a “facility that offers an intensive gambling therapy,” which, needless to say, is not a typical part of a sentencing agreement. Of course this information didn’t “prove” that Cosmo was operating a ponzi scheme, but it was enough to inform the two investors of some serious warning flags.

Other Warning Signs

Also suspicious was Agape World’s claim that they had been a “private bridge lender” since 1999, which is during the time that Cosmo was serving jail time (he wasn’t released until August 23, 2000).  And based on information from other sources in the private bridge loan business, I knew that bridge financing was drying up due to the economic downturn and even if it was a legitimate business, there was no way that Agape could keep its pace or its “returns” to investors.

It was later learned that some Agape investors said the favorable Dun & Bradstreet reports along with Agape’s appearance on Entrepreneur Magazine’s “Hot 100” list of fast-growing businesses lent the company “undue credibility.”

It’s important to know that Dun & Bradstreet can be an effective tool for evaluating businesses (not typically investment schemes), but the information in these reports can be limited, most of the report is self-reported and, as in the case of Agape, they obviously did not conduct a criminal check on Mr. Cosmo. As for his appearance in Entreprenuer Magazine’s “Hot 100”, this informaiton is typically self-reported and facts are not always checked properly.

Conclusion

This is just another example of where a little background investigation by a professional private investigator can help you avoid fraudulent investment schemes. This fraud is particularly disturbing because unlike other notorious massive frauds that have victimized the wealthy (Bernie Madoff), the victims in this case were mostly blue collar workers.

And while fraudsters such as Bernie Madoff and Allen Stanford have received national attention for the SEC’s failures, ponzi schemes such as Nicholas Cosmo’s were not overseen by the SEC and even with the new steps in place to investigate and prosecute fraud by the SEC, Cosmo’s Agape World would not fall under their auspices.

So until there is some major financial overhaul, investors need to do their own homework to understand what they are investing in and who they are investing with.

 

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Below are several links that are helpful when conducting a New York background check on a company or an individual. Although this does not cover all of the sources available in New York, these are some of the more useful links when conducting a New York background check:

E-Courts

One of the most critical areas in conducting a background check is court records.  The New York State Unified Court System maintains an online case information system called E-courts which provides free case information for criminal, family, housing court as well as active and disposed civil supreme and local civil courts.  In certain cases, where cases have been filed electronically, docket sheets as well as certain court documents are also available online.  Based on our own research, while this site can be a helpful starting point and appears to be updated regularly, this is not a comprehensive search.  We have found numerous instances where onsite searches in local courts or searches through third party databases came across lawsuits that were not on the e-courts system, especially cases more than a few years old.

Department of State Corporation Records

The New York Department of State corporation and business entity database can be searched for the status of corporations, limited liability companies or limited partnerships to determine if the entity is active or inactive.  In most cases, the website will also identify the initial incorporation date, entity address, business type and corporate name history, but the site does not provide names of officers, directors or registered agents (which is typically the most critical information).  The site does not allow you to search by officer, director, or registered agent, so you will have to know the name of the company that you are searching, although third-party databases typically provide the names. Copies of incorporation documents can be ordered directly from the website, but if you need documents in a hurry, you can use outside services, which can typically get records within a few days.

New York City Property

ACRIS is one most comprehensive local government databases of property records that we have come across.  Not only do they have records dating back 30+ years, but in most cases copies of deeds, mortgages and transfers can be viewed or downloaded from the website for free.  The ACRIS website also includes purchases of co-operative apartments and can search federal tax liens as well.  This database only covers the five boroughs of New York (Kings, Queens, Richmond, Bronx and New York counties).

New York Criminal Records

The New York Office of Court Administration (“OCA”) is a central repository for statewide criminal history records throughout the state of New York.  A statewide criminal record search can be conducted for $65 based on a exact name and date of birth match.  Applications can be submitted in person or mailed and results will be returned within a few days.  Private investigators typically have direct access to OCA and records can be retrieved within 24 hours, but typically results can be received within a few hours.

Sex Offenders

The New York Division of Criminal Justice Services provides a database of category 2 (moderate risk) or category 3 (high risk) sex offenders; by law, Level 1 (low risk) sex offenders are not published.  The database can be searched by Last Name, County or Zip Code.

New York Professional Licenses

The New York State Office of Professions database can confirm the status hundreds of professional licenses overseen by the Education Department including Accountants, Doctors and Nurses. There is also a separate list of licenses overseen by the Division of Licensing which includes private investigators and real estate professionals.  The type of information differs based on the license, but typically the status of the license, date of original license and any disciplinary actions that have been filed against the licensee is provided.

Inmate Locator

The New York State Department of Corrections offers an online database of anyone who has been confined in state prison since the early 1970’s, providing specific details on the dates of incarceration, crimes convicted, facility of incarceration and other details.  This does not include persons who were committed to city or county level prisons.  Also note, that most white-collar criminals are typically incarcerated in federal prison.

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Conducting a preliminary public record background check may uncover issues that may immediately identify “red flags” before a company has fully committed a position to a candidate, potentially averting hiring someone who could damage a company’s business, reputation or shareholder value.

Experience has shown that firms generally consider conducting a background check as one of the final steps in the decision making process in hiring an executive level candidate. However, given the significant investment in time, money and efforts that the company needs to commit a candidate of this caliber, company’s should consider conducting a preliminary public record background check before making a significant investment in the candidate.

The Scenario

Diligentia Group was retained to conduct a background investigation on a native of South American who had spent more than 20 years in the United States working for an international investment bank.  The candidate was being considered for a position at an international financial institution based in the United Kingdom.  The client was in the early stages of conducting their due diligence on the candidate and requested a background investigation.

Given the timing of the negotiations, the client was hesitant to commit a significant amount of time and money to conduct a comprehensive background check in the multiple jurisdictions that the candidate had resided.  However, given the significant financial commitment and potential risk involved to their reputation, the client requested some preliminary background searches on the candidate to identify potential warning signs.  We suggested that client conduct a preliminary public record background check in the United States to determine if their were any potential issues that may exist.

Securities Regulator Records Discloses “Red Flags”

During the course of our initial investigation, a review of selective public records in the United States identified the following information through state securities regulators:

  • South American federal officials recently investigated three different investment banking transactions involving the candidate including an ongoing criminal probe by a South American federal prosecutor.
  • The candidate was terminated from his prior position at his former investment bank due to a “loss of confidence.”  According to various published reports and information provided by the candidate to the client, the candidate had “retired” from his position at the investment bank.
  • The Securities and Exchange Commission and the U.S. Department of Justice had conducted an investigation into the candidate’s trading activities relating to two different investment banking transactions.

The Result

Given the information identified during the course of our preliminary public record background check, the client ultimately decided (to no surprise) not to proceed with hiring the candidate, potentially averting significant damage to the company’s business and reputation.

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With the increased globalization of today’s marketplace, the need to conduct an international background investigation has become increasingly apparent. Hedge funds are based internationally. Corporate executives frequently fill overseas posts. Attorneys are routinely faced with international parties to litigation and investigations.

Running an international background investigation has its own unique sets of challenges, but ultimately, hiring an experienced investigator with a network of reliable and credible local sources is key to an efficient and successful international background investigation.

Your business isn’t confined to the United States – so why would you limit your investigation?

True, the complexities of international background investigation or due diligence investigation can be daunting and expensive. The key to any successful international background investigation is to work with an experienced investigator who can not only manage reliable investigative sources throughout the globe, but who can review and analyze the data from multiple sources to “connect the dots.”  A skilled investigator will work with you to first answer two critical questions: (1) What jurisdictions should we cover? and (2) What information can we reasonably expect to receive?

Identifying Jurisdictions

The first step is to identify the countries and local jurisdictions where the subject has lived and worked. It will be important to consider the length of time that the individual has lived and worked in each area as well as the amount of information that can be retrieved from those jurisdictions. Also to be considered is the possibility that the subject may have had temporary international assignments (i.e. did not established residency) in a country or frequently traveled to a specific location.

What to expect?

In any international investigation, it is important to have reasonable expectations with regard to the availability of records in each jurisdiction. Local laws and customs, language difference, and access to country-specific databases can pose a significant challenge. Generally speaking, many of the public records that one would expect to find in a U.S.-based investigation are not routinely available in other countries. For example, EU privacy laws and data protection requirements may prevent the disclosure of some property and litigation records. In other countries, there are few databases and information banks, and research is a time-consuming, manual  task for local investigators.

Are criminal records available?

One of the most basic searches in a U.S.-based investigation, a criminal records check, has proven to be one of the most challenging in international investigations. In a limited number of countries, such as the United Kingdom and Australia, criminal histories may be searched only with the express written consent of the subject. In most other nations, however, criminal records are impossible to lawfully obtain and investigators must rely on other lawful means to obtain this information (e.g. local language media searches, human intelligence, etc.). There are a number of websites that claim to have criminal records from various countries across the world, but this is simply not true. The information is either gleaned from online newspapers or combination of international Watch Lists, OFAC lists or other readily available sources.

Conclusion

An experienced investigator will have local contacts to help outline document and intelligence availability within the necessary jurisdictions. Because of the limitations of international record searching, having this network of reliable and credible local sources is key to an efficient and successful international background investigation.

 

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